Welcome to Basingstoke College of Technology

Enrolment Information

GUIDANCE NOTES/BOOKING CONDITIONS FOR ENROLLING STUDENTS

Please read the instructions carefully. Students wishing to pay in cash, by instalments or who wish to claim fee remission must enrol in person. The college is registered under the Data Protection Act and some information will be disclosed to certain Government Agencies as requested (please see section on Privacy Statement)

LEARNING DIFFICULTIES/DISABILITIES

BCoT welcomes and supports students with learning difficulties or disabilities. If you feel you would benefit from additional support, please complete the relevant section on the form. The college wishes to ensure that it complies with the requirements of the Disability Discrimination Act (as amended by the Special Educational Needs & Disability Act 2001). This college is therefore committed to ensuring that disabled people, including those with learning diculties, are treated fairly. All reasonable adjustments to provision will be made to ensure that disabled students and other disabled people are not substantially disadvantaged. If you are a disabled person, please ensure that we know what you need so that we can make all reasonable adjustments to help you.

STUDENT ON WORK BASED LEARNING PROGRAMMES

Tuition fees quoted in the directory apply to Skills Funding Agency funded students only and students following Work Based Learning Programmes will be charged a dierent rate. Apply to the Head of Student Administration for further details.

TUITION FEES –

The fees stated are for the academic year 2011/12. If your course runs for two or more years you will be required to pay a tuition fee for each year of study. All fees are due at the time of your enrolment, including any examination/registration and materials fees. The fees quoted in the directory do not apply to ‘overseas’ status students or those following Work Based Learning Programmes. You can pay by either cash, cheque, Visa/MasterCard/Switch/Solo or by written authority from your employer accepting responsibility for your fees.

A If you are 16 – 18 years at 31 August 2011, tuition, exam & registration will be free unless you are funded from other sources.

B If you are 19+ at 31 August 2011, and enrolling on a first full Level 2 or 3 programme fees may be free - please ask for details

C If you are aged 19+ at 31 August 2011, no tuition fees are payable if you are in receipt of one of the following work related benefits However, examination/registration fees remain payable in full at the time of enrolment.

Job Seekers Allowance & Employment Support Allowance (Work Related Activity Group). You will be required to provide documentary evidence at enrolment that you are in receipt of one of the above benefits. You will also be required to provide your National Insurance number for our records.

Students in receipt of a low income may apply to the Student Welfare Officer for a partial remission of fees.

D Fee concessions are not available for the full cost programmes.

EXAM BOARD/REGISTRATION FEES

Where appropriate, all exam/registration fees are charged on enrolment. Please note that exam/ registration fees are payable by all students (except 16 – 18 year olds), including those eligible for a remission of fees. You should be aware that student achievements may be displayed on College notice boards from time to time. If you do not wish your achievement details to be made public you should contact the Examinations Ocer in writing.

EMPLOYER SPONSORED STUDENTS

For the convenience of employers, invoices can be issued for employee’s fees. The employer must provide a certificate or letter of intent confirming responsibility for all fees. The employee will be required to provide this letter at enrolment. If an employer accepts responsibility for the payment of an employee’s fees, that responsibility remains even if the employee leaves the company before the account is paid

PAYMENT BY INSTALMENT

You need to enrol in person

The college operates a direct debit plan for courses in excess of £150.00, and longer than 6 months duration, except for full cost courses. A 25% deposit is required on enrolment followed by 4 monthly direct debit payments. If you wish to pay your fees by this method please ask for details at enrolment. Please note that should you withdraw from your studies the fees remain payable.

CANCELLED COURSES

If the college has to cancel a course then the course fees will be refunded in full.

TUITION FEE REFUNDS

It is College policy not to provide a refund of course fees to students who, having enrolled and embarked on a programme of study, decide to withdraw. However, in exceptional circumstances, a refund of course fees will be considered if the student makes a written request to the Head of Student Administration stating the reason for withdrawal.

OVERSEAS STUDENTS

If you have not been a permanent member of the UK (or other EEA country) for 3 years prior to enrolment, or are in the UK subject to visa restrictions, please inform the enrolment sta who will discuss the tuition fees with you. You should be aware that tuition fees for overseas status students vary from those quoted in the directory. Please ask for details.

ETHNIC ORIGIN

The Department for Education requires the college to collect information about the ethnicity of its students. This information is also vital to the college’s own equal opportunities monitoring. The categories are in line with those developed by the oce of National Statistics for the 2011 Census.

PRIVACY STATEMENT

How We Use Your Personal Information – The personal information you provide is passed to the Chief Executive of Skills Funding (“the Agency”) and, when needed, the Young People’s Learning Agency for England (“the YPLA”) to meet legal duties under the Apprenticeships, Skills, Children and Learning Act 2009, and for the Agency’s Learning Records Service (LRS) to create and maintain a unique learner number (ULN). The information you provide may be shared with other partner organisations for purposes relating to education or training. Further information about use of and access to your personal data, and details of partner organisations are available at: http://skillsfundingagency.bis.gov.uk/privacy.htm,http://www.ypla.gov.uk/privacy.htm and http://www.learningrecordsservice.org.uk/privacy-copyright.htm

DISCLOSURE OF CRIMINAL CONVICTIONS

If you indicate that you have an unspent criminal conviction[s] (other than minor motoring offences) your enrolment will not be processed until you have completed a Declaration of Criminal Convictions form (which will be posted to you, along with a copy of our policy). Should your enrolment be refused any monies paid will be refunded in full.

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